Timely Accessibility of Instructional Materials

 

 

Accessibility

Cal Poly has a commitment to ensure that all students have access to instructional materials in a timely manner. Textbooks and coursepacks are often required courseware and must be available to all students at the same time. The conversion and processing of such materials to accessible formats by the Disability Resource Center takes several weeks. Therefore, Cal Poly's Academic Senate has established the following requirements:

• Departments are required to inform the University Bookstore of textbook and coursepack selections for each term by the deadline established by the Office of the Registrar. (See “Compliance and Deadlines” section.) Documented course exceptions to this deadline are permissible with justification by the Department Chair/Head.
• For as many courses as possible, departments will establish standing textbook selections with the University Bookstore.
• Faculty are encouraged to choose course materials from publishers who provide accessible content.
• Departments will establish processes for faculty or staff instructional material coordinators to monitor and remind faculty who do not have their instructional material selections placed by the established deadline.

Affordability

In 2008, the Higher Education Opportunity Act (HEOA) was signed into federal law and states the following:

“To the maximum extent practicable, each institution of higher education receiving Federal financial assistance shall ... disclose, on the institution’s Internet course schedule and in a manner of the institution’s choosing, the International Standard Book Number and retail price information of required and recommended [course materials] for each course listed in the institution’s course schedule used for preregistration and registration purposes.”

In a memo of April 21, 2021, the CSU Office of the Chancellor restated their expectation that “campuses are to provide students access to course material information and costs associated with the schedule of classes for each term, no later than the first date of registration.” These requirements are designed, as noted in the HEOA, “to ensure that students have access to affordable course materials by decreasing costs to students and enhancing transparency and disclosure with respect to the selection, purchase, sale, and use of course materials.”

Compliance and Deadlines

Complying with the HEOA requirements is a condition for the CSU receiving student financial aid from the federal government. Such compliance also contributes to Cal Poly’s commitment to diversity, equity and inclusion.

By the fourth Friday of January each year, the Office of the Registrar will notify faculty of, and publish on its website, a calendar of course material adoption deadlines for all terms of the approaching academic year.

A process for regular dissemination of this information will be established.

Instructional Materials Accessibility Implementation Goals

CSU Campuses are required to accomplish the ATI goals listed below. Each ATI goal is supported by a set of success indicators that describe the processes, procedures and activities that need to be accomplished in order to meet the goal.    

• Timely adoption of instructional materials: The campus has implemented a comprehensive plan to ensure the timely adoption of instructional materials, including courses with late-hire faculty or adjunct faculty. 
• Instructor use of Learning Management Systems (LMS) and/or (non LMS) course websites: The campus has implemented policies and procedures to promote the posting of accessible course materials in the university-approved LMS or other platforms. 
• Accessibility requirements for multimedia, interactive content and emerging instructional technologies: The campus has implemented policies and procedures to ensure that accessibility has been incorporated into multimedia, interactive content and emerging instructional technologies. 
• Accessibility requirements for course review and remediation: The campus has implemented procedures to ensure that accessibility requirements have been incorporated into the course review and remediation process. 
• Creation and adoption of accessible instructional materials: The campus has implemented processes and procedures to support faculty in creating and adopting accessible instructional materials. 
• Communication process and training plan: The campus has implemented a broad-based ATI awareness campaign, supported by a comprehensive training infrastructure to increase digital accessibility across the campus. 
• ATI Instructional Materials Accessibility Plan: Annually review and update the ATI Instructional Materials Accessibility Plan. 

 

Sources:

Academic Senate Resolution: AS-654-07 "Resolution on Timely Accessibility to Instructional Materials" (PDF). Adopted 13 March 2007.

Academic Senate Resolution: AS-945-22 "Resolution on Timely Adoption of Courseware in Support of Affordability and Transparency" (PDF).  Adopted 24 May 2022. 

CSU Executive Order: EO 1111 "Disability Support and Accomodations Policy". Revised 28 March 2022.

CSU Coded Memo: AA-2006-41 "Accessible Technology Initiative Policy". Revised 25 January 2023.

U.S. Federal Law: 110-315 "Higher Education Opportunity Act" (PDF). 14 August 2008. 

CSU Office of the Chancellor Memorandum: "Accessible Technology Initiative (ATI)" (PDF). Sent by Interim Executive Vice Chancellor Fred E. Wood to CSU Presidents, 8 March 2021.

CSU Office of the Chancellor Memorandum: "Compliance with the Higher Education Opportunities Act (HEOA) through disclosure of course material information" (PDF). Sent by Interim Executive Vice Chancellor Fred E. Wood to CSU Presidents, 21 April 2021. 

Updated: 9/10/2024