IRA

Forms

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Instructionally Related Activities

ira activities

What is an IRA?

An Instructionally Related Activity (IRA) is an "out-of-class experience" that provides enrichment to students and enhances their learning at Cal Poly. Funding for recognized IRAs is provided through student fees. All IRA programs/activities are partially sponsored by an academic dean or department and are "integrally related" to a formal instructional program.

General IRA Information

2021-22 Allocations

Call for Proposals

Proposals are now being accepted for first-time IRA recognition for the 2022-23 academic year.

  • Requests for IRA recognition and funding are initiated through faculty or staff advisors who submit the proposals to their college or the VP Student Affairs.  The IRA Advisory Committee reviews all requests for recognition and forwards their recognition recommendations to the campus President. With advice from the College Student Councils, the Deans and VP Student Affairs review funding requests and make funding recommendations for the recognized IRAs within their college/area.  These recommendations are forwarded, via the IRA Advisory Committee, to the campus President for approval.
  • Please bear in mind that the total amount of IRA funding available increases only slightly each year, if at all, and can drop if campus or individual college enrollments drop.  Therefore, recognition as an IRA in no way guarantees funding.  Potential new activities are encouraged to research those IRAs already operating on campus and, if the activities are similar, to contact the existing activity and discuss the possibility of working together.

 

Help with your proposal:
Please contact Jessica Carson in Academic Programs and Planning (carson@calpoly.edu) for any questions about the proposal forms or the process.
 

Video: Proposal for a New IRA - Word document form overview 7:12

Zoom video from 2021 workshop: Forms overview Goals, Learning Outcomes and Assessment 31:45   The passcode, if asked, is  9x!h@jDj

Video: Proposal for a New IRA - Excel Budget form overview 8:28

     

    Workshop: Goals, Learning Outcomes, and Assessment

    Thursday January 20, 12:00 noon to 1:00 PM.  email  carson@calpoly.edu to sign up.

    This workshop is for those who have reviewed the IRA proposal videos, prepared as much of the application as possible, and would like guidance on the Goals, Learning Outcomes, and/or Assessment Plan portion of the Word document proposal form.  So that we may best help with your specific questions, submit your draft proposal with questions at least 48 hours before the workshop if at all possible.  Submit to carson@calpoly.edu or acadprog@calpoly.edu.

     

    Workshops: General Proposal Questions, Budget Development

    Thursday January 13   11:10 AM - 12:00 noon

    Friday January 14       10:10 AM - 11:00 AM

    Friday January 14         2:10 PM - 3:00 PM

    Wednesday January 19  4:10 PM - 5:00 PM

    Individual appointments available by request - email  carson@calpoly.edu to sign up or request an appointment.

     

    Forms

    • Complete both an IRA Recognition Request and a Budget Proposal form and submit together via Adobesign to your Dean/Associate Dean or, for Student Affairs IRAs, to the Vice President of Student Affairs.  Send to yourself and then, using their Cal Poly email addresses, to your department chair and the additional signer(s)/Approver(s)/Acceptor(s) for your unit - see below and on the Word proposal form for your specific routing based on college/area.  The administrative support staff for your department should be able to help you with Adobesign or please refer to the following link for a tutorial:  How to Send a Document for Signatures with Adobesign.  Adobesign can be found in the list of My Apps on your Cal Poly portal page.

    Helpful Resources

    Important Deadlines to submit forms to your VP or Dean's Office:

    • February 4, 2022 for NEW IRA proposals
    • March 4, 2022 for CONTINUING recognition and funding requests for currently recognized IRAs (forms will be posted in mid- to late-January)
    • 2022 Timeline for Proposals / Approvals
    Adobesign Routing:
    • The Proposer will sign twice – Word document and Excel sheet
    • The Department Head/Chair/Director/AVP will sign twice – Word document and Excel sheet
    • Any added signers will sign once and be added to the Word document under the Dean/Associate Dean/Vice President signature
    • The College Dean/Associate Dean/Vice President or designee will sign once – Word document
     
    Routing instructions for signatures (just add @calpoly.edu after the usernames listed in parentheses):
     
    Student Affairs
    1.Proposer/Advisor, 2. Department or Division Head/Director/AVP, 3. Rick Salomon (rsalomon) as Approver (initial under Dean signature line), 4. Keith Humphrey (humphrey) as Dean/VP, 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Science and Mathematics
    1.Proposer/Advisor, 2. Department Chair, 3. Associate Dean Derek Gragson (dgragson), 4. Emi Youngquist as Acceptor (eyoungqu).  5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Liberal Arts
    1.Proposer/Advisor, 2. Department Chair, 3. Joy Sisler (jsisler) as Approver (sign under Dean signature line), 4. Josh Machamer (jmachame) as Approver (sign under Dean signature line), 5. Dean Phillip J. Williams (pjw), 6. Lily Curtis (licurtis) as Acceptor, 7. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    Orfalea College of Business
    1.Proposer/Advisor, 2. Department Chair or Area Director, 3. Kristy Cutter-Rogers (kcutter) as Approver (sign under Dean signature line), 4. Interim Associate Dean Stern Neill (sneill), 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Engineering
    1.Proposer/Advisor, 2. Department Chair, 3. Associate Dean Eric Mehiel (emehiel) 4. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Agriculture, Food and Environmental Sciences
    1.Proposer/Advisor, 2. Department Chair or Area Director, 3. Jacquie Wright ( jwrigh20) as Acceptor (initial under Dean signature line) 4. Associate Dean Cath Kleir (ckleier) 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Architecture and Environmental Design
    1.Proposer/Advisor, 2. Department Chair, 3.  Mariam Emyan (memyan) as Acceptor (initial under Dean signature line) 4. Associate Dean Mark Cabrinha (mcabrinh) 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    General Academic Affairs (University Interest)
    1.Proposer/Advisor, 2. Department or Division Head/Director/AVP, 3. Jessica Carson (carson) as Approver (initial under Dean signature line)  4. Associate Vice Provost Bruno Giberti (bgiberti)

     

      Contacts

      • Need help? Have questions? Contact Jessica Carson, Administrative Analyst, Office of Academic Programs and Planning

      Additional Information

      Related Content

      Office Contact

      Academic Programs and Planning 
      1 Grand Avenue
      Kennedy Library
        (Bldg. 35), Suite 319  
      San Luis Obispo, CA 93407 

      Main Number 
      (805) 756-2246

      General Email
      acadprog@calpoly.edu