IRA

Forms

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Instructionally Related Activities

ira activities

What is an IRA?

An Instructionally Related Activity (IRA) is an "out-of-class experience" that provides enrichment to students and enhances their learning at Cal Poly. Funding for recognized IRAs is provided through student fees. All IRA programs/activities are partially sponsored by an academic dean or department and are "integrally related" to a formal instructional program.

General IRA Information

2021-22 Allocations

Call for Proposals

  • The proposal process for the 2022-23 year has been completed and all proposals received are being considered for funding for next year. 
  • The proposal process for new IRAs will begin late December 2022 and the funding proposal process for continuing IRAs will begin late January 2023.

 

Help with your proposal:
Please contact Jessica Carson in Academic Programs and Planning (carson@calpoly.edu) for any questions about the proposal forms or the process.
 

Video: Proposal for a Continuing IRA - Word document form overview 4:08

Zoom video from 2021 workshop: Forms overview Goals, Learning Outcomes and Assessment 31:45   The passcode, if asked, is  9x!h@jDj

Video: Proposal for a Continuing IRA - Excel Budget form part 1-current year 6:57

Video: Proposal for a Continuing IRA - Excel Budget form part 2-next year 10:26

     

     

    Workshops: General Proposal Questions, Budget Development

    Individual appointments available by request - email  carson@calpoly.edu to sign up or request an appointment.

     

     

    Forms

    • Complete both an IRA Recognition Request and a Budget Proposal form and submit together via Adobesign to your Dean/Associate Dean or, for Student Affairs IRAs, to the Vice President of Student Affairs.  Send to yourself and then, using their Cal Poly email addresses, to your department chair and the additional signer(s)/Approver(s)/Acceptor(s) for your unit - see below and on the Word proposal form for your specific routing based on college/area.  The administrative support staff for your department should be able to help you with Adobesign or please refer to the following link for a tutorial:  How to Send a Document for Signatures with Adobesign.  Adobesign can be found in the list of My Apps on your Cal Poly portal page.

    Helpful Resources

    Important Deadlines to submit forms to your VP or Dean's Office:

    Adobesign Routing:
    • The Proposer will sign twice – Word document and Excel sheet
    • The Department Head/Chair/Director/AVP will sign twice – Word document and Excel sheet
    • Any added signers will sign once and be added to the Word document under the Dean/Associate Dean/Vice President signature
    • The College Dean/Associate Dean/Vice President or designee will sign once – Word document
     
    Routing instructions for signatures (just add @calpoly.edu after the usernames listed in parentheses):
     
    Student Affairs
    1.Proposer/Advisor, 2. Department or Division Head/Director/AVP, 3. Rick Salomon (rsalomon) as Approver (initial under Dean signature line), 4. Keith Humphrey (humphrey) as Dean/VP, 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Science and Mathematics
    1.Proposer/Advisor, 2. Department Chair, 3. Associate Dean Derek Gragson (dgragson), 4. Emi Youngquist as Acceptor (eyoungqu).  5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Liberal Arts
    1.Proposer/Advisor, 2. Department Chair, 3. Joy Sisler (jsisler) as Approver (sign under Dean signature line), 4. Josh Machamer (jmachame) as Approver (sign under Dean signature line), 5. Dean Phillip J. Williams (pjw), 6. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    Orfalea College of Business
    1.Proposer/Advisor, 2. Department Chair or Area Director, 3. Kristy Cutter-Rogers (kcutter) as Approver (sign under Dean signature line), 4. Interim Associate Dean Stern Neill (sneill), 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Engineering
    1.Proposer/Advisor, 2. Department Chair, 3. Associate Dean Eric Mehiel (emehiel) 4. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Agriculture, Food and Environmental Sciences
    1.Proposer/Advisor, 2. Department Chair or Area Director, 3. Jacquie Wright ( jwrigh20) as Acceptor (initial under Dean signature line) 4. Associate Dean Cath Kleir (ckleier) 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    College of Architecture and Environmental Design
    1.Proposer/Advisor, 2. Department Chair, 3.  Mariam Emyan (memyan) as Acceptor (initial under Dean signature line) 4. Associate Dean Mark Cabrinha (mcabrinh) 5. Jessica Carson (carson) as Acceptor (no signature or initials)
     
    General Academic Affairs (University Interest)
    1.Proposer/Advisor, 2. Department or Division Head/Director/AVP, 3. Jessica Carson (carson) as Approver (initial under Dean signature line)  4. Associate Vice Provost Bruno Giberti (bgiberti)

     

      Contacts

      • Need help? Have questions? Contact Jessica Carson, Administrative Analyst, Office of Academic Programs and Planning

      Additional Information

      Related Content

      Office Contact

      Academic Programs and Planning 
      1 Grand Avenue
      Kennedy Library
        (Bldg. 35), Suite 319  
      San Luis Obispo, CA 93407 

      Main Number 
      (805) 756-2246

      General Email
      acadprog@calpoly.edu