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Retention of Exams, Graded Coursework, and Gradebook

 

Final exams and final graded coursework shall be retained by faculty for one year after course completion. The course gradebook shall be retained for five years after course completion. Midterm exams and other assessed materials not retrieved by students during the term shall be retained until the end of the following term. The end of term is defined as the day grades are due for that term as set by the Registrar’s Office. In all cases, either digital or physical retention of materials and records is permissible.

 

Updated March 2022


 

Source:

AS-932-22 "Resolution on Updating Retention of Exam and Gradebook Policy" (pdf). Adopted February 22, 2022.

  • Replaces course materials retention policy (AS-800-15).

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Office Contact

Academic Programs and Planning 
1 Grand Avenue
Kennedy Library
  (Bldg. 35), Suite 319  
San Luis Obispo, CA 93407 

Main Number 
(805) 756-2246

General Email
acadprog@calpoly.edu